Monday, 28 December 2009 00:00
The term document management is used broadly to describe a variety of different cataloging processes. Document management can even be applied to the simple action of stuffing your important documents into a desk drawer. But the most controlled levels of document management includes protecting an important document throughout its whole life.
Most opinions about document management seem to all agree about both the definition and function of document management, as well as how it is utilized among modern day businesses. All businesses need to be able to create, classify, store, update, coordinate, and locate their most important documents in a simple an organized way, and document management makes this possible.
Way back before laptops
and personal computers had powerful operating capabilities, only wealthy companies could afford the hardware that was required to have a document management system. The advent of very affordable and IT systems in the last couple of decades puts sophisticated document management solutions within the reach of even relatively small businesses.
However, not every document management system has the capability to do every aspect of document management. Some products are broader in scope than others are. For instance, one of the major players specializes mostly in the shredding/disposal of outdated materials in a secure fashion. All of these companies focus on bringing a higher level of order and accuracy to businesses, no matter which particular area they specialize in.