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Document Scanning and Management Services
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If your organization is loaded with filing cabinets overflowing with paper and you are unable to find the information you require easily, then you need our document scanning service to get you back on track. As everyone’s requirements are different we aim to make our scanning process as simple and flexible as possible. We can provide an easy and efficient way to store and retrieve your documents whilst reducing costs and releasing office space for more profitable use

 

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We specialize in all aspects of document scanning, document management and data capture services. Whether you require documents scanned to disk or a more sophisticated document management software solution, we can help you to obtain the most suitable solution to fit your needs.

 

Why do you need to document management system?

  • Document storage is a growing problem for businesses
  • On site storage is limited
  • Warehouse storage space can be very expensive and inefficient
  • Whilst retrieving and re-storing documents can often take days and add extra expense.
  • Accessing your files anywhere, anytime and any device (PC, Mac, Linux, Android and iOS)
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What do we do with your documents?

We scan your files to on-premise or cloud storage. Enjoy the following benefits when you go paperless into the only paper optimized online filing system.

Our technology includes Drag and drop your documents into folders cloud. Share folders, search within folders, upload into specific folders. We connect the scanners directly cloud folder with our document scanning software.

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We label the
Documents with multiple labels, making organizing and sorting large numbers of files simple and easy.

We also index (Text-Search) when we store the document in the clould and makes files fully text searchable. It's like having a search engine for your paperwork! Try doing that with a traditional filing cabinet.

 

What do you get with our document management system?

  • Back-up / disaster recovery
  • Security / access control
  • Search / document retrieval
  • Compliance / record control
  • Revision / document control
  • Approval / document workflow
  • Consistency / ease-of-use and training
  • Flexibility / scalability
  • Filing / record scanning
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How do you access your document with our service?

Whether you are at home or outdoor, your PC always carries important files with the latest versions in a single folder. For that, document in the Cloud does the work for you. It may look like any other folder on your PC, but the Cloud folder is actually a private cloud that always prepares itself up-to-date. Cloud document pushes files to any PC that you are working on, and syncs automatically

View and edit your files anytime you want via the Cloud folder even without the Internet connection. You can edit spreadsheets, create a new document, or upload photos all within the folder offline. After Internet access is resumed, all changes will be automatically synced onto Cloud and will be ready again for next offline viewing. Your files are made truly available.

Enjoy your possibility of having your documents in your PC, Mac, Linux, Android and iOS.

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What can we advise you before engaging our service?

We simply scan a sample of your paperwork allowing you to see the benefits of electronic document storage first hand. Engage us for a detailed consultation to discuss your requirements further or take advantage of our expert advice. We expert advice includes

  • Evaluate your document management needs, goals and objectives
  • Choose a document management application
  • Develop an implementation strategy
  • Identify an information capture and indexing method
  • Establish a records security policy
  • Manage regulatory compliance and mitigate risk
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Our Scanning Services and Document Management System should resolve many of your document management and record control issues which, in turn, should provide the support for more effective policies and procedures deployment. If you’re not using document management software today, you should consider what you’re missing and what you won’t miss once you’ve converted. Look around your office if you have a lot of file cabinets in use, maybe it’s time to upgrade your document management system to the this century. Maybe it’s time to start realizing the benefits of a modern document management software solution by ACE Peripherals.

 

 

 

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